Article I Name
Name: The name of the organization shall be Schaumburg Amateur Radio Club, Inc.
Article II Purpose
Purpose: The purpose of this organization is to render Public Service whenever applicable to the needs of the community and further the interest of members in the various pursuits of Amateur Radio as a hobby.
a) The corporation also has such powers as are now or may hereafter be granted by the General Not For Profit Corporation Act of the State of Illinois.
Article III Membership
Full Membership: Full membership in the corporation shall be open to any licensed Amateur Radio Operator who accepts the responsibility of membership as outlined in Section 4 of this Article . Full members shall have voting privileges.
Associate Membership: Associate membership shall not have voting privileges.
Membership Dues: Any person or organization meeting the requirements of Article III, Section 1 or 2, may be admitted to the membership of this corporation by acceptance of the membership application by the members at a regular monthly meeting of the corporation, and upon payment of the membership dues as determined by the Board of Directors.
Full Membership Responsibilities: All full members will be expected to actively participate in club activities, willingly accept appointments, abide by the Code of Conduct, and show an active interest in the promotion and proliferation of Amateur Radio.
Article IV Meetings of membership
Annual Meeting: A meeting of the members shall be held at such place as shall be designated by the Board of Directors annually, on the third Thursday of November each year; For the purpose of election of the Board of Directors and officers and the transaction of such other business as may come before the meeting. Absentee balloting for officers and board member candidates shall be allowed in a manner specified by the board of directors.
Notice of Annual Meeting: The Board of Directors shall direct the Secretary of the corporation to give members ten days notice of an annual meeting by mail or publication, stating in such notice the time, place and business to be transacted at said meeting. In case the office of Secretary is vacant, any director or person designated by the Board of Directors may mail or publish the notice of meeting to members.
Special meetings: Special meetings of members may be called at any time by the vote of the majority of the directors or upon petition to the Secretary by one-fifth of the voting members. At special meetings of the members, only such business as stated in the call for such meeting shall be transacted. The Secretary shall give the members ten days notice of such meeting by mail or publication , therein stating time, place and the business to be transacted at the special meeting. All expenses involved in such a meeting shall be born by the petitioning members.
Monthly Meetings: The President shall provide for a monthly meeting of the members on the third Thursday of each month unless otherwise directed by the Board of Directors. All business of the corporation except election of officers, directors and amending of the by-laws may be conducted at the monthly meeting of the members.
Quorums: At any meeting of the voting members, the members present in person shall constitute a quorum for all purposes including the election of directors except when otherwise provided by law.
Article V Board of Directors
Numbers: The affairs of the corporation shall be exercised, conducted and controlled by the Board of Directors consisting of five members.
Qualifications: The directors shall be elected from the voting membership of the corporation, have a minimum of one year membership in the corporation and be an active on the air operator. The directors must continue to be members in good standing during their term of office.
Compensation: The directors shall receive no compensation or expenses from the corporation.
Term of Office: The directors shall be elected for a three year term and each shall hold such office until their successors assume office.
Election: The directors shall be elected by the voting members of the corporation at the Their term of office shall commence on January 1 following the annual meeting.
Vacancies: Vacancies in the board shall be filled from the voting membership by a majority vote of the remaining directors and such person filling the vacancy shall hold office until the expiration of the term being filled.
Quorum: A majority of the Board of Directors shall constitute a quorum.
Powers and Duties of Directors:
a) The Board of Directors shall elect a chairman from their membership.
b) The directors shall have the power to conduct, manage and control the affairs and business of the corporation.
c) The Board of Directors shall direct the secretary to maintain a complete record of all their business transactions, their minutes and acts, and proceedings of the members, and present a full statement at the regular annual meeting of the members, showing in detail the condition of the affairs of the corporation.
d) The directors shall provide at least one candidate for each office to be voted on at the annual meeting.
Meeting: Any director or officer of the corporation may call a meeting of the Board of Directors by providing ten days notice, however the Board of Directors may waive said notice.
Removal of directors: At a meeting of the voting membership called for that purpose where 30% of the voting membership shall constitute a Quorum, the director or directors named in the meeting notice may be removed by the affirmative vote of the majority of the members present.
Article VI Officers
Qualifications: The officers shall be elected from the voting membership of the corporation, have a minimum of one year membership in the corporation and be an active on the air operator. The officers must continue to be a member in good standing during their term of office.
All officers of the corporation shall be elected by the voting members at their annual meeting in November except if a vacancy occurs, the vacancy shall be filled from the qualifying membership by the majority vote of the Board of Directors.
Officers of the corporation shall be the President, Vice-President, Secretary and Treasurer.
The Board of Directors shall appoint other officers as may be needed for the administration of the corporation.
Officers shall receive no compensation or expenses from the corporation.
The Board of Directors may remove from office any officer of the corporation, at any meeting called for this purpose, by the unanimous vote of its members.
Powers and Duties of Officers:
a) The President shall preside at all meetings of the officers and members. He shall sign, as President, all certificates of membership and all contracts and other instruments. He shall be an ex-officio member of all committees and generally be charged with the administration of the corporation.
b) The Vice President shall assume the duties of President in his absence, and assume such duties as may be assigned to him by the president or Board of Directors.
c) The Secretary shall:
Keep records and minutes of all board and membership meetings.
Be custodian of the corporate seal.
Keep the membership book showing the name of each member and pertinent information relative to each member.
Sign, where required, all corporate papers in conjunction with the President.
Provide for all notices as required in these by-laws or as required by law.
d) The Treasurer shall:
Be the custodian of all funds of the corporation depositing such funds in banks designated by the Board of Directors.
Disburse funds only as prescribed by the Board of Directors.
Maintain accurate financial records, using generally accepted accounting practices.
Provide information as to the financial status of the corporation at the request of the Board of Directors.
Article VII Committees
The President shall appoint a chairman to each of the following committees, with approval of the Board of Directors:
- Social Activities
- Public Service
- Special Events
- Public Relations & Publicity
- SARC Net
- Technical Assistance
- Fund Raising
The President shall have the power to call for the establishment of ad hoc committees for such reasons as he shall deem necessary or as prescribed by the Board of Directors.
Article VIII Administration
Fiscal Year: The fiscal year shall commence on the first day of January.
Financial Records: Financial records shall be open for inspection upon the reasonable request of any member. A statement , summarizing year to date receipts and expenditures , shall be presented by the Treasurer at the annual meeting.
No member shall act in an official capacity on behalf of SARC, or allocate/order emergency funding without having prior approval of three (3) members of the Board of Directors.
Article IX Amendments
These by-laws may be made, altered, amended or repealed by the members, at the annual meeting or any special meeting called for that purpose, or the Board of Directors, but no by-law adopted by the membership may be altered, amended or repealed by the Board of Directors if the by-law so provides.