Schaumburg Amateur Radio Club Board of Directors Meeting February 6, 2019

Leo Ribordy N9NBH Chairman opened the meeting at 7:00 PM.

Attendees

Leo Ribordy N9NBH Dirk Smith W0RI Cliff Sowka K9QD
Frank Giampa N9QPD John Zietlow K9WIC Geoff Stevens KA9QGH
Edward Lishka AC9SD Chris Brewer AC9GN Peter Maziuk N9POL

Treasurer’s Report

Chris Brewer AC9GN reported current financials:

Beginning Balance           $5,133.26

Income                                 $              0

Expense                               $   106.97  ($60.42 Data Line, $46.55 club raffle prizes)

Ending Balance                  $5,026.29

Current fully-paid membership: 75

President’s Report

Geoff KA9QGH would like to encourage our members to initiate more diversity in Ham Radio operating modes. New digital modes are fun and there seems to be growing interest in CW as well.  Leo N9NBH has been helping to encourage new Ham License students in joining a local radio club to help with mentoring and knowledge building in understanding the myriad technologies available.

 

Publicity 

 

Dennis Calvey KD9HIK not present.

SARC Repeaters

Rob N9MVO and Terry AE9TJ not present; Leo mentioned receiving notice the Echolink is not working.  Chis AC9GN hasn’t been contacted for reimbursement of newly-authorized SPARES purchases at the moment.  The Board had previously approved expenditures for various Repeater items such as Lightning suppressors, controller modules, etc.

Secretary’s Report

Cliff Sowka K9QD:  Board appointed Cliff as Acting Secretary for the duration of Ken’s KD9HIJ absence.  Approval of January’s BOD Minutes as published on our website.

The 2019 State of Illinois Annual Report for SARC 501c3 Corporate status is completed and required $10 filing fee will be in US Mail today.

State of Illinois Agent of Record is currently K9QD and will need to transition to KD9HIJ when he returns later this quarter.

EMCOMM

John Zietlow K9WIC EMCOMM Chairman reminded May 19th is the Chicagoland Marathon.  John will check AHJ (Authority Having Jurisdiction) regarding 2019 invitation from the Village.  This could now present a new, formal process for us to follow within governmental procedure before SARC could be selected again this year.

Construction Project (CP)

Robert W9RKK not present.  We had somewhat skinny attendance for January.  Hosted around 15 Hams for each of the two sessions.

Board approved $200 headroom to procure some new parts cabinets/drawers that allow storage of larger components Ron Remus WB9PTA has obtained recently.  Ron spent several hours sorting through large amounts of bulk transistors and they are now ready for new drawer organization.  Search on the web indicates the metal-sided cabinets are very expensive (more than $65 each) so we may opt for the plastic-sided versions as long as the drawers will allow larger items and the cabinet is capable of reasonable handling.  Search for appropriate cabinets still underway.

The current Park District Free-Rental Agreement for the basement facility needs to be renewed.  Vince Kennedy has retired and the ladies at the front desk of the Tennis Club told us Richard Ward was the new Superintendent.  We will need to renew our insurance rider as well.

Social

John Douglas KD9KSH will assume Social Chairman role for 2019.

Education

Leo N9NBH will be planning a Technician Class with the Library District for the fall timeframe.  John Zietlow K9WIC suggested Geoff KA9QGH take a survey during the Business Meeting attendees in February to ascertain interest in offering a class for General upgrade this fall.

VE Testing

VE Tests Results for January, 2019

John Schofield AC9JS provided the following report:

Name Call Class
Zuckerman, Adam KD9MGQ Technician
Wendt, Albert KD9MFK General
Wolter, Kurt KD9MGR Technician
Ochoa, Yuan KD9MGS Technician
Motoki, Yoshinori KD9MGT Technician
Lathan, James KD9MGU Technician
Sasaki, August KD9MGV Technician
Chiorean, Gheorghe KD9MFA General
Hintz, Jason KD9MGW Technician
Mucker, Jon N8XVE General
Preble, Kevin KD9LKY General
Class  
Technician 7
General 4
Extra 0
Failed to Upgrade 3
Total 14

 

Results were delayed due to the government shutdown.

VE Tests Results for February, 2019

Dirk Smith W0RI reported February 2nd testing results.  6 tested with all passing: 3 Generals and 3 Techs.  There is currently an effort underway to edit the VE Examiner’s roster and bring some missing/older information up to date.

RHG

Matt AC9IG continues editor role until a new editor for 2019 can be appointed.

Membership Committee

Bob Benwitz N9JAX

The following were contacted via phone and/or email during the month of January:

1/29   George Miller    WB9VRQ    (had questions about the linking of our repeaters)

1/31   Mike Cooley (no call) followed up to him from previous discussion with Matt Walsh, invited him to club meetings/activities

NETS

Leo N9NBH reported the NETS have been conducted as planned.  Our 2M machine has made solid contacts possible with hams from Matteson, Elburn, Rochelle, and even Lyons.

Salvation Army has been successfully using our 2M machine for their Monday Night Nets and they have been announcing their gratitude for the SARC Group’s hospitality.

Public Service

Rob N9MVO not present but previously reported the MS Walk has changed the venue for the event in 2019.  More details will become known as the spring approaches for the Roselle event May 5th.

Programs

Cliff Sowka K9QD reminded a new SARC Program Chair will need to be selected for 2019.  John Zietlow K9WIC will present EMCOMM basics for the February meeting:  Where What Who When of Emergency Radio operation.

Ebay Sales

No eBay sales to report.  Impromptu Auction items have now been claimed/paid-for and the storage cabinet cleared.  About $430 is now in the treasury as received for the surplus equipment.

Old Business

A new Committee has been formed to consider a Bylaw mechanism that allows the club to remove an undesirable member(s).

Dirk reports a different approach:  add Frank’s text to enclosed minutes before publication 

New Business

Bylaw Changes

Begin 30 Day advance notice for proposed Bylaw changes to be affirmed in a future Special Session of the SARC Membership.

Dirk W0RI reports a different approach from last fall.  Instead of 6+ pages of disciplinary procedures, the membership will be asked to ratify simplified Bylaw additions in two separate proposals.

Article III Section 5

Revocation of Membership for cause will be considered in a method specified by the Board of Directors

Article VIII   Section 3

No member shall act in an official capacity on behalf of SARC or allocate/order emergency funding without having prior approval of three (3) members of the Board of Directors.

EMCOMM

EMCOMM as Separate Entity: Frank N9QPD moved Peter N9POL seconded: SARC BOD established an Ad Hoc EMCOMM committee separate and autonomous from our previously defined roles within the Bylaws.  So moved

Frank N9QPD moved John Zietlow K9WIC be appointed EMCOMM Chair and Peter N9POL seconded.  So moved.

Adjourn 8:36 PM

Submitted:  February 7, 2019 by Cliff Sowka K9QD during the prearranged absence of Ken Krzywicki KD9HIJ, Secretary.

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