Board of Directors Meeting July 5, 2023
Dennis C. Calvey KD9HIK Director called the meeting to order at 7:09PM
Attendees
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Secretary’s Report
Cliff Sowka K9QD: Bill Riess KW9WR moved to approve the June BOD Minutes, Danny Kafka KD9HIL seconded. Motion Carried.
Treasurer’s Report:
Chris Brewer AC9GN provided the following report:
Month: June 2023
Checkbook Balance 05/31/23 $6,408.22
INCOME MEMO $1,090.00
06/2023 Collected dues $1,090.00
DISBURSEMENTS MEMO $ 62.82
ACH 06/08/23 AT&T DSL $ 62.82
06/30/23 Account Balance $7,435.40
06/30/23 Bank Statement $7,435.40
Checks Outstanding $ 0.00
Adjusted balance $7,435.40
Checkbook balance 06/30/23 $7,435.40
Petty Cash 05/31/23 Starting balance $ 110.00
06/23/23 Field Day petty cash out $ 100.00
06/30/23 Current balance $ 10.00
Funds Available $7,445.40
68 members on roster
Note: not all memberships are posted yet; update underway.
Cliff Sowka K9QD moved to approve the Treasurer’s Report and John Shofield AC9JS Seconded. Motion Adopted.
Public Service
Rob Glowacki N9MVO not present.
EMCOMM
John Zietlow K9WIC presented his proposal for SARC to support Hoffman Estates EMCOMM event scheduled for Tuesday August 1st 5PM~8PM:
“Invite SARC to participate in the National Night out event August 1st from 17:00 ~20:00. This is an opportunity to demonstrate Ham Radio and pass-out literature with the Hoffman Estates Emergency Radio Team.
My vision includes 2-3 radio stations demonstrating Ham Radio and static displays promoting Ham Radio in EmComm and Pubic Service events.
Further request the Time-Out-Timer (TOT) on the UHF repeater is turned-off during this event to demonstrate Wires-X capabilities.”
The Hoffman Estates Police Department is throwing a going-away party for crime, and you’re invited. Join us for the National Night-Out Against Crime at the Police Department, 411 Higgins Road on Tuesday, August 1 from 5 to 8 PM to meetup with neighbors and police officers to celebrate our true sense of community.
National Night-Out is celebrated across the country the first Tuesday in August each year. Come out to enjoy food, drinks, and live music along with police personnel and local business owners; see a K-9 demonstration; take tours of the Police Department; and learn about our teen cadet and emergency management programs.
Dennis C. Calvey moved to support the event and Bill Riess KW9WR seconded. Motion Adopted.
Repeaters
Rob Glowacki N9MVO, Terry Jarnholm AE9TJ not present.
Construction Project (CP)
Cliff Sowka K9QD reports CP remains on summer hiatus.
VE Testing :
John Schofield AC9JS reports one Tech applicant successfully pasted the exam.
The question pool for the General exam changed July 1, 2023.
Nets
Don Dewar KD9NJR Chairman not present. Still needs volunteers willing to take a session.
Radio Hill Gazette RHG
Mike K9KMV No Report.
Membership
Scott DeSantis KB9VRW Membership Committee Chairman not present.
Publicity
Dennis C. Calvey KD9HIK Publicity Chairman reports:
1) Field Day info submitted to and published by Daily Herald in community section and calendar events section
2) Field Day info published on SARC Facebook page.
3) Field Day summary published on SARC Facebook (FB) page.
4) Tennis Plus Roof Top antenna project:
-Both antennas mounted by Schaumburg Park District (SPD) personnel.
-Coax run from rooftop to basement by SPD.
– Picture supplied by SPD looks like PL-259 / SO-239 to MFJ filter may not be connected properly
– Additional LMR400 for run from lightning protector array to end point obtained from Bill Riess (KW9WR)
– Beam clamps purchased for coax run protector array to end point. $39.00 reimbursed tonight.
– Last steps: Finish coax run, test antennas for SWR.
– If there is a problem with the connection to the MFJ filter, we’ll have to arrange a meeting with the SPD.
5) Will be starting an article about SPD and SARC this month. Has to be reviewed & approved by SPD and SARC Board before publishing.
Social
Need Chairperson. Maybe we can save the $300 Cabin Rental (cost last year) by possible use of Medinah’s facility for our SARC Picnic this summer.
Education
Leo N9NBH not present. There is newly-scheduled construction at the Hassel Road Library facility and therefore our planned Fall Sessions will not be held this year. Maybe other facilities could be reserved.
Programs
Don Dewar KD9NJR not present.
Old Business
None.
New Business
None. Require future discussion about correcting storm damage to our SSB tent.
Field Day Summary
Danny Kafka Field Day Chair KD9HIL reports:
- Field Day placed on SARC calendar: 4-20-23: (for June 24-25)
- Insurance documents received from Treasurer (Chris AC9GN) 4-11
- Site application submitted 4-13, received permit (water tower): 5-9
PUBLICITY Dennis KD9HIK
TAKE INVENTORY of supplies and equipment at site.
Do we need to do it this year? Decision: No
STATION RESERVATION SCHEDULES request made on 5-9.
Available on June 12
STATIONS / TENT CAPTAINS
CW Bob: W9DXR
Single Side Band: Daryl KB9RHR
VHF/UHF: Scott KB9VRW
GOTA: Don KD9NJR
GENERATORS will be supplied by
Rob N9MVO and
Daryl KB9RHR
PALLETS under generators: Daryl 1st, 2nd
FURNITURE TRANSPORT
(tables and chairs from/to Tennis Club)
Pat KD9PWI and Daryl for setup
Don KD9NJR with SA van teardown with a few others to help load
TOWER CLIMBERS
Setup (Friday)
Paul KD9FMN
Rick KY0Q
Tear Down
Paul KD9FMN
Prospective (work schedule permitting):
Keith KJ4ADV (not available this year)
Taras (will be on call, will come if not called in – climbed last yr on Sunday)
Da Teng K9CDT, from Chicago Mountaineering Club
SAFETY OFFICER
Dennis KD9HIK
FOOD / MEALS
FRIDAY setup
none this year
SATURDAY
$329.78 on charge (includes 24.99 delivery)
$40.00 tip (cash)
$369.78 TOTAL (reimbursed to Danny KD9HIL tonight)
SUNDAY breakfast coordinator: Cliff K9QD
$42.41 (reimbursed to Cliff K9QD tonight)
* TOTAL FOOD: $412.19
ICE / ICE CHESTS / WATER
water: Robert W9RKK and …..
FRIDAY, ESPECIALLY FOR TOWER CLIMBERS
SATURDAY
SUNDAY
OTHER DRINKS / SNACKS
everybody, each day
PUBLIC INFORMATION TABLE
Bob Zuttermeister W9GEW
Dennis
EDUCATIONAL ACTIVITY
Don, helping new ham set up
MESSAGE ORIGINATION to ARRL Section Manager
standard ARRL radiogram
John K9WIC and Daryl
MESSAGE HANDLING
same as above
(another 100 bonus points in total – we had 60)
W1AW BULLETIN – Rob N9MVO
ADDITIONAL/SPECIAL EVENTS
Recognition: Burt Schultz AB9CV (SK)
Bob W9GEW will be at the Welcome Table with a radio and laser machine to chat and make name tags.
TEARDOWN / CLEANUP
vacuum cleaner – Daryl
cleaning and bathroom supplies
REVIEW SITE AND LOCK
SUBMIT FD RESULTS TO ARRL
Submitted on July 1 by Danny KD9HIL
NOTES FOR NEXT YEAR
do NET check-in awards
suggestions, items to restock
Kent says we need Sterno
Dennis C, Calvey KD9HIK posted Danny’s KD9HIL Field Day (FD) points summary on FB:
Call Used: N9RJV ARRL/RAC Section: IL Class: 2A
GOTA Station Call: KD9NJR
Participants: 41 Club/Group Name: Schaumburg Amateur Radio Club
Power Source(s): Generator, Solar
Power Multiplier: 2X
Preliminary Total Score: 3,425
Bonus Points:
100% emergency power 200
Media Publicity 100 Article SARC Field Day (FD) Published in Daily Herald
Public information table 100
Formal message to ARRL SM/SEC 100 W9RY Reply to FD
W1AW Field Day message 100
Formal messages handled (6 x 10) 60
Natural power QSOs completed 100
Site visit by invited elected official 100
Site visit by invited served agency 100
Educational activity 100
Safety officer 100
Social media 100
GOTA Station 235
GOTA Coach 100
Entry submitted via web 50
Total bonus points 1,645
Score Summary:
CW Digital Phone Total
Total QSOs 364 0 162
Total Points 728 0 162
890 Claimed Score = (QSO points x power mult) = 1,780
Adjourn 7:44PM
Submitted July 6, 2023. Cliff Sowka K9QD Secretary