Board of Directors Meeting Sep 1, 2021

Burt Schultz AB9CV Chairman called the meeting to order at 7:00 PM.

Attendees:

Secretary’s Report:

Cliff Sowka K9QD:  August Minutes Approved as published in August Radio Hill Gazette (RHG).

Treasurer’s Report:

John Zietlow K9WIC provides the following

Bank Balance        1-Aug                     $7,703.08

INCOME                 MEMO                    $   322.28

DISBURSEMENTS   30-Aug   dues       $     45.00

Dues                                                       $   277.28

MEMO                                                                    $   115.17

17-Aug   data line                                $   115.17

Checks Outstanding                             $     25.00

Deposit not included                          $       0.00

Account Balance                                  $7,885.19

Petty cash – special accounts – Available         $8,016.39

Reconciliation

31-Aug   Bank Statement                   $7,910.19

Checks Outstanding                             $     25.00

Statement Balance                              $7,885.19

Checkbook balance                             $7,885.19

Petty Cash                                             $   131.20

104 Members on roster

Cliff K9QD moved to Approve, John KD9KSH seconded.  So Moved.

Public Service:

Rob Glowacki N9MVO no report.

EMCOMM:

John Zietlow K9WIC reports Schaumburg Public Safety Day is scheduled for Saturday October 2^nd.  SARC will be supportive of the event by hosting a booth and bringing exposure of Ham Radio to the public.  John moved we budget <= $100 for trinkets/candy for the display table presentation.  Ed AC9SD Seconded.  So Moved.

Repeaters:

Terry Jarnholm AE9TJ and Rob Glowacki N9MVO Repeater Committee: No report.

Our internal Internet access for the 2M repeater is kaput at the moment.  Technical on-site assessment is planned for Saturday morning following our Maxfield’s SARC Breakfast.  Plan is to bring our installation back to life and performing normally so that any outside workarounds will no longer be needed.

Construction Project (CP):

VE Testing:

Ed Lishka AC9SD informed the VE Team will host one candidate this coming Saturday.

Participating Volunteer Examiners (VEs):

Nets: 

Barry K9FMB Net Chairman reported attendance continues to hold in the 18-20 range.  He will continue to observe current operations for a few more weeks before formulating any plans or changes.

Radio Hill Gazette RHG:

  Mike K9KMV No Report.

Recurring Calendar:

Nominating Committee is currently contacting club members to build a slate for November’s election.

Membership:

Darryl Jenks KB9RHR no report.

Publicity:

Dennis C. Calvey KD9HIK Publicity Chair has checked for ARRL Ham Radio Handouts.  He also contacted SARC member with drone capability to inspect our 2M antenna but it’s determined that Part 107 Restrictions will circumvent any non-professionally licensed video inspection activity at the site due to residential surroundings.

Social:

John KD9KSH has reserved space for us at Garibaldi’s for Sunday September 26^th.  6PM start.

Education:

Leo N9NBH not present.  Leo has polled SARC Membership to determine what a preferred radio course offering should be for the next class.  There are current members with Technician status who may wish to upgrade to General and there are other current members who think Technician offering will help our recruiting efforts with the general public would be a good approach for the next class.

Programs:

 John K9WIC is planning to present a Digital Voice demonstration at the September Business Meeting. Program Chairperson needed now that CRC has re-opened.

Old Business:

None.

New Business:

John K9WIC is preparing a payment for Geoff’s KA9QGH ZOOM hosting expenses.

Kent W9KAO will send some Hot Air Surface Mount Workstation recommendations to Burt AB9CV for his Construction Project purchase plans.

Adjourn: 8:34PM.

Submitted September 2, 2021.  Cliff Sowka K9QD Secretary

Business Meeting Sep 16, 2021

As Updated Sep 19/2021

Danny Kafka KD9HIL Vice President called the meeting to order at 7:00 PM.

Attendees:

Secretary’s Report:

Cliff Sowka K9QD:  August Minutes Approved as published in August Radio Hill Gazette (RHG).

Treasurer’s Report:

 John Zietlow K9WIC provided the following:

Petty Cash No change from August Report                                        $   131.20

Account Balance as of August 1^st                                                $7,703.08

Income Dues                                                                                        $   322.28

Expenditures Repeater data line                                                       $   115.17

Account Balance as of September 1st                                      $7,885.19

Available Funds                                                                                $8,016.39

John will provide a detailed register during the October Board Meeting.

105 members currently.

Burt AB9CV moved for approval, Tim KC9NMW seconded. So moved.

Public Service:

Rob Glowacki N9MVO reported there will be (not a SARC event) a Chicago Marathon event October 10^th.  Supportive Hams are requested to be in-place by 6:30AM.  Bill Riess KW9WR explained there is a background check and registration process for applicants to complete before selections are finalized.

EMCOMM:

 John Zietlow K9WIC reported Schaumburg Public Safety Day is scheduled for Saturday October 2^nd.  SARC is supporting the event by hosting a booth and bringing exposure of Ham Radio to the public.  Plan is to arrive Station 51 directly following the Maxfield’s Breakfast to set-up our booth.  Event is expected to be sometime around 10AM through 2PM.  John has asked members to volunteer for booth duty via a response to his eMail announcement.

There will also be Simulated Emergency Test [SET] by District 4 (Kane, DuPage, Cook, and Lake) in the morning from 8AM to Noon.  SARC may be able to participate within the District 4 plans by somehow overlapping with our Schaumburg Safety Day staffing.

Repeaters:

 Terry Jarnholm AE9TJ and Rob Glowacki N9MVO Repeater Committee reported internet access has been restored on the 2M machine.  The Router has been replaced and the system is once again in full operation.

Newsline is temporarily stored in-system and can be invoked for playback after Nets.  Since there are internal time-out deletion parameters to help manage older files, Newsline files are sometimes erased and not available.

Construction Project (CP):

VE Testing:

 Ed Lishka AC9SD informed the VE Team hosted one successfully-testing candidate this month.  W5YI seems to be suffering a slight registration delay and it isn’t yet known if the FCC database is updated.

Participating Volunteer Examiners (VEs):

Nets: 

 Barry K9FMB Net Chairman reported he may consider implementing Calendar posting on our website to help members be informed of Net Host scheduling.

 Radio Hill Gazette RHG:

  Mike K9KMV No Report.

Recurring Calendar:

 None.

Membership:

Darryl Jenks KB9RHR no report.

Publicity:

Dennis C. Calvey KD9HIK Publicity Chair confirmed the Park District is not limiting our attendance for upcoming Construction Project meetings.  The only requirement they have is: masking for all attendees.

Social:

John KD9KSH has reserved space for us at Garibaldi’s for Sunday September 26^th.  6PM start.

Education:

 Leo N9NBH has communicated with the Hoffman Estates Library and reports plans for a 10-week Technician course to begin January 8^th, 2022.  Class will be from 10:30AM to 12:30PM.

Separately, CW education is planned as well; Leo has enrolled with G4FON Long Island CW Club to begin the organization efforts.

Programs:  

 John K9WIC presented a Digital Voice demonstration.  More detailed demonstration is planned for the upcoming Construction Project in newly-proposed ‘Digital Corner’ during the September gathering.

Old Business:

None.

New Business:

John K9WIC requested the Club Secretary either locate or create an up-to-date copy of the Constitution and Bylaws of the Club and publish the updated copy on the N9RJV Website. The updated copy needs to contain footnotes identifying the changes to the current copy and the authority for those changes.

1. recent Bylaw change was November 2018 which requires any member officially speaking on behalf of SARC to governmental agencies or the public media be duly authorized by the Board. No other changes were noted in the past ~25 years of record-keeping.

John pointed-out conflicting verbiage in our Constitution and Bylaws.  Director appointments are indicated as lifetime in one document while described as annual terms of service in another.  There is no specific definition of any Nominating Committee found in our documents nor mention of authority to offer a recommended officer slate nor provision for write-in candidates during annual elections.

John K9WIC offers following clarification to above Minutes; edited September 19^th:

The director terms in the Bylaws is “3-year” not “annual” as stated in the

minutes.

Suggest the proposed amendment be identified as:

Article VIII, Secion1 of the SARC Bylaws shall be amended to “first day of

July” vice “first day of January.”

This change shall take place July 1, 2022.

Article VIII Administration

Section 1.

Fiscal Year: The fiscal year shall commence on the first day of January

[July}.

BTW  June only has 30 days; we’ll be waiting a long time for June 31st!

John K9WIC asked the Repeater Committee to reach out to nearby Wisconsin 2M repeater to determine if coordination with the Repeater Association can help alleviate recent nuisance receptions here in northern Illinois or to find-out if they have made recent station changes that could explain the seemingly high levels received on our input frequency recently.  Natural Ducting could also be the culprit while the good news is their PL Tone differs from our system.

Leo Ribordy N9NBH presented the Nominating Committee’s slate for the November elections (copy of proposed 2022 Ballot attached in the Addendum herein).

SARC’s Board of Directors convened a special meeting after close of the Business Meeting to announce their authority (less than 1-year membership) for Barry Friedman K9FMB to run for the role of Treasurer for the 2022 term.

Adjourn: 7:41 PM.

Submitted September 17, 2021.  Cliff Sowka K9QD Secretary

ADDENDUM

Sample Ballot

Schaumburg Amateur Radio Club

General Election

November 2021

Club Officers and Board of Directors

Bylaw Change: Fiscal Year

All Offices -1 Year term                                                                     Board of Directors-3 year terms

      Vote for One                                                                                                        Vote for two

President

John Zietlow K9WIC                                                                                           Chuck Bolvin K9RPL           

Mason Trimble K9TIV                                                                                        Paul Burkett KD9FMN

Geoff Stevens KD9QGH                                                                                     Bill Reiss KW9WR                               

Russ Schmidt KC9NUV

Burt Schultz AB9CV

John Shofield AC9JS     

Vice President     

Danny Kafka KD9HIL                                                                                          Special Recognition Awards                                                                                                            

                                                                                                                                  On Hiatus for this cycle?

Treasurer                                                                                                             

Barry Friedman K9FMB

Chris Brewer AC9GN

Secretary

Cliff Sowka K9QD                                                               

Bylaw Change:

Schaumburg Amateur Radio Club Fiscal Year shall be July 1^st to June 30th

___Yes                  ___No