Schaumburg Amateur Radio Club Business Meeting September 20, 2018

Frank Giampa N9QPD Chairman called the meeting to order at 7:00 PM.

Rebecca KA9EFE brought Chocolate Cookies; Even the Front Desk partook!

Attendees

Leo Ribordy N9NBH Danny Kafka KD9HIL Cliff Sowka K9QD
Anthony Willard AB9YC Don Smith K9UD Frank Giampa N9QPD
Varum Devulapalli VU3DVS Mahathi Devulapalli VU2DTR Bharathi Devulapalli VU2RBI
D J Traxler WA9UBR Chris Brewer AC9GN Robert Kocourek W9RKK
Larry Burke K9FLT Peter Maziuk N9POL Terry Jarholm KD9LEU
Bob Benwitz N9JAX Dick Mitchell Orson Baker AB9WQ
Tim Manwell KD9LAI Bob McIntyre W9DXR Rob Glowacki N9MVO
John Douglas KD9KSH Edward Lishka AC9SD Doug May KD9CER
David Romz KD9LEV Bill McGovern W9WEM Jim Campbell KB9RGU
Ken Krzywicki KD9HIJ Dennis Calvey KD9HIK John Douglas KD9KSH
Burt Schultz AB9CV John Zietlow K9WIC Terry Jarnholm AE9TJ
Bob Schwerdlin WG9L Bill Crockett KD9AUP David Romz KD9LEV
Kevin Willard KB9QVX Dennis Calvey KD9HIK Rick Cook KC9PLO

Treasurer’s Report

Chris Brewer AC9GN reports: beginning balance $5,132.94.  Income was $45.  Expense was $56.35.  Ending balance $5,121.50.  Paid membership is currently 66.

President’s Report

Matt AC9IG not present but provided the following:

I’d like to remind every to look for a proposal to the changes in the bylaws in October’s RHG. Please be sure to read it as we will likely have a lengthy discussion of it during November’s election and meeting.

W9DXCC was last week.  I’ve very much enjoyed the conference in the past, but was unable to attend this year.  We were able to send two members on a scholarship this year. If anyone who was there would like to tell us about what new or interesting things you learned please make yourself known.

I’d like to thank all of our volunteers who are helping with the opening and closing of construction project. It resumes this Saturday.

I am very excited for tonight’s guest VU2RBI and the discussion of the Amateur Radio situation in India that she brings us.

I hope to be back for October’s meeting.  If you have any questions or comments for me I am available via email or phone.  Please check the roster or the web site for that information.

Publicity  

Dennis Calvey KD9HIK previously reminded the membership to bring items of interest for public announcement.

SARC Repeaters  

Terry Jarnholm AE9TJ and Rob Glowacki N9MVO have teamed-up to become our new Chief Engineering talent to control our three repeaters.  Software and Hardware talent is now aboard to handle duties to be vacated by our previous long-time Chief Engineer Kent Ochs W9KAO.

Don’t forget: we are logging all transmissions through the repeater.  If you hear interference please use the link at the bottom of our web site to note the date and time it occurred.  Log any MI reports that help us continue the ARRL OO/FCC process. FCC has reduced the number of volunteer monitors and is now utilizing Official Observers (OO) with more targeted activity so concise logs are imperative.

Membership Bob Benwitz N9JAX provided previous report:

The following were responded to via email/phone during the month of August:

8/5   David Romz   KD9LEV

8/16  Roberto B.   WA9E  (requested membership form info)

8/21  Brad Aronson  (no call) looking for info on how to sell his father-in-law’s (SK) radio gear

8/23 George Miller (no call given)  looking for info on upcoming General Class classes to be offered

Secretary’s Report

Cliff Sowka K9QD:  Approval of Meeting Minutes as published on our website.

EMCOMM

John Zietlow K9WIC will take command of our EMCOMM Committee.  October 6th is the Schaumburg Open House to be held at Fire Station 51.  Rob N9MVO and Cliff K9QD will organize our club’s presentation table for Bill Clark’s request to have SARC representation for the day.

There will be a state-wide DARK WEB EMCOMM Exercise held October 25, 26th.  John will be providing more information to help us organize SARC participation.

Construction Project (CP)

There are currently five members:

Rob N9MVO,  Russ KC9NUV,  Leo N9NBH, Bill W9WEM, and Dave KD9JKG  on the CP Committee to insure we’re ready for the Second and Fourth Saturday events that begin later this month and continue through the later weeks of Spring 2019.  

Our first session for the Fall of 2018 will be held this coming Saturday with W9WEM opening and making coffee.  Several other club members will be attending the Belvidere Fest and miss this first session of CP.

Social

Robert Kocourek W9RKK organized this year’s Pilot Pete’s at Lou Malnatis and reports 16 attendees.

Education

Leo N9NBH reported winter General Class training attendance of 10.  Series/Parallel theory contained in the initial course material has been a challenge but success is in the offing.

VE Testing   

John AC9JS reports Results for September 2018

Name Call Class
Marzelli, Michael KD9LRN Technician
Mastenbrook, Mary N8DKK Extra
Libner, Eric KM6VON Technician
Class
Technician 2
General 0
Extra 1
Total 3

 

Next examination date:  October 6,2018

RHG

Matt AC9IG previously added a feature-set to our new website that allows extemporaneous article submissions with reasonable editing capability.

Public Service

Rob N9MVO said we’ve finished our Public Service duties for the year.  

Programs

 

Cliff Sowka K9QD:   Bob Schwerdlin WG9L introduced special guest speakers for tonight:  

Mrs. Bharathi VU2RBI and her family hosted our program tonight to speak about Ham Radio in India. 

She informed us of India’s Amateur Radio activities, Governmental support, regulations, clubs, and special events occurring in her country and her experiences during world-wide travels.

Link: QRZ.COM

 

Nets

17 log-ins during last week’s Net.     

Ebay Sales

No eBay sales to report but we were somewhat successful in Peoria.  The impromptu Construction Project meeting last week yielded several tables-full of Silent Key donations that were offered to membership internally and sold.  Final accounting of the internal sales isn’t completed yet but appear to be around $450 or so. Sold items are in the northern-most cabinet and ready for pickup.  Un-sold items then took the trip to Peoria. $124 sold. Peoria Hams consumed only about a third of the inventory so we’re hopeful Belvidere this weekend will allow us to find new homes for everything that remains.  

Old Business

Nominating Committee:  Russell Schmidt KC9NUV will manage the candidate nomination process this year.  Please make your intentions known to Russ so that we can continue to have dedicated leadership for the coming year.

New Business

Bob Zuttermeister W9GEW would like to gauge interest in building a J-pole Antenna at Construction Project.  Quick poll of audience in attendance tonight indicates at least 5 are interested.

Adjourn  7:42 PM

Submitted: September 21, 2018  Cliff Sowka K9QD Secretary.

 

Addendum  

Proposed Code of Conduct By-Law Changes

Version 4.1, August 2, 2018 Last Revision: 8/29/2018 9:03 AM

 

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SARC Board Meeting August 1, 2018

Two emails were received for proposed changes between July 11, 2018 and July 30, 2018. Which are included in the attached.

Russell Schmidt II, KC9NUV objected to entire new COC and By-Laws Article IX.

August 1, 2018 Board meeting discussion of requested revision per respective sections.

August 2, 2018, updated sections per Board Meeting discussion, Document now version “4.1”. Committee review prior to release of FINAL version to all Board and Officers

 

  1. Article IX and Code of Conduct (By-Law, COC Committee)

 

____ APPROVED

Motion to accept

 

  1. Article X: New Membership (Dirk Smith)

 

____ APPROVED

Motion to accept

 

  1. Article XI: Permanent Voting Rights (Cliff Sowka)

 

____ APPROVED

Motion to accept

Section to be inserted by Board Chair into present By-Laws

Version 4.1, August 2, 2018 Last Revision: 8/29/2018 9:03 AM

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Presented to SARC Board Meeting on July 11, 2018, August 1, 2018, discussion of proposed changes

August 2, 2018 revised per Board Meeting

UPDATES to the “Code of Conduct” and addition of “Article IX” to the SARC By-Laws was necessary to allow the Board of Directors to properly and fairly process any complaints or grievances brought forth for the protection of SARC.

 

By Law and COC Committee:

Leo Ribordy N9NBH, SARC Board Director,

Peter Maziuk N9POL, SARC Board Director,

Dirk Smith W0RI, SARC Board Director

 

Additions to By-Laws, new sections:

Article X: New Membership

* D.Smith 7-12-18: The general membership to vote in new members at the next general meeting, with a simple majority YEAH-NAY vote. SARC Reserves the right to deny membership applications.

Article XI: Permanent Voting Rights, Officer

* C. Sowka 7-13-18 email: I will propose a new By-Law and have it ready/in compliance to be decided in November:

“Officers (President, Vice President, Secretary, Treasurer) of the club shall be permanent voting members of the Board of Directors.” Version 4.1, August 2, 2018 Last Revision: 8/29/2018 9:03 AM

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Article IX: By-Law, Code of Conduct supersede any version/edition of

the Roberts Rule of Order

CODE OF CONDUCT

All SARC Members shall during all Club functions using all club communications methods incl. electronic / digital forms such as repeaters and email reflectors will be CONSIDERATE. Never knowingly operate in such a manner to lessen the pleasure of others and conform to FCC Part 97.

LOYAL:

Offer loyalty, encouragement and support to other amateurs, local clubs, the IARU Radio Society in their Country, through which Amateur Radio is represented nationally and internationally.

PROGRESSIVE:

Members keep station up to date. It is well build and efficient. Member’s operation practice is above reproach.

FRIENDLY:

Members operate slowly and patiently when requested, offer friendly advice and counsel to beginners, offer kind assistance, cooperation and

consideration for the interests of others. These are the marks of the amateur spirit.

BALANCED:

Radio is a hobby, never interfering with duties owed to family, job. School or community.

RESPECT AND INTEGRITY:

Members are responsible for respecting the integrity and dignity of EVERYONE. Members are committed to making the club a more inclusive organization based on mutual respect and appreciation for the diversity of the social network. Version 4.1, August 2, 2018 Last Revision: 8/29/2018 9:03 AM

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COURTEOUS:

Members will respect the subject matter or the persons(s) position being discussed either in verbal or in written form, without prejudging any position or content.

COMMUNICATION:

Members communication must be in a professional and factual manner without prejudice.

ABSTAIN:

Political and/or Religious statements shall be abstained from being mentioned during any SARC club function, event or meeting.

CLUB REPRESENTATION:

No Member shall act in an official capacity on behalf of SARC, UNLESS having prior approval by either two (2) Board of Directors or one (1) Board of Director and two (2) Officers.

REPRESENTATION:

A member’s character and actions are a reflection of the Club’s reputation.

A Member shall not conduct themselves in a manner that adversely affects the reputation of the Club or within the community. Version 4.1, August 2, 2018 Last Revision: 8/29/2018 9:03 AM

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Article IX: By-Law

MEMBER CONDUCT COMPLAINTS AND GRIEVANCES PROCEDURE:

A SARC Member or Associate Member shall at all times, especially during all type of club functions, on the AIR, any other communication methods either Electronics, Digital, Repeater, Social Media forums or reflectors be courteous.

Any complaints and grievances are to be submitted in writing to the SARC Board Chairperson or acting Chairperson and be recorded in the next SARC Board Meeting. The person(s) having a complaint or grievance reported against them, will have the opportunity to state their position in person and/or may be called in front of the SARC Board. If they are Officers or Board Members they are to be excused from the discussions or decision making process.

The Recording Process:

Complaint or Grievance submitted in writing to current or acting SARC Board Chairperson.

SARC Club Chairperson to reserve time at next Board Meeting for discussion.

Board Chairperson to read all written Complaints or Grievances

Board Chairperson may appoint appropriate committee members to investigate Grievance or ask for a simple solution during Board Meeting.

If applicable, Board Chairperson may ask Board Members for immediate warning, censure, etc.

Board Chairperson to communicate final results/findings to Board Members at the next Board Meeting.

Board Chairperson will write the response for the final results/findings that will be published in the respective Board Meeting minutes.

VOTING: Super Majority of Board and Officers (7 of 9). If super majority is NOT achieved, members in good standing will be asked at the next general meeting to vote on the motion, a simple majority is needed.

Version 4.1, August 2, 2018 Last Revision: 8/29/2018 9:03 AM

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DISCIPLINARY ACTION:

It will be the responsibility of the SARC Board of Directors to find a resolution and provide a statement of its position on any grievances or complaint(s). All disciplinary action will be given in written form either via email or through the Postal Service. A thirty day grace period is in order from the date a warning has been issued to correct the action(s) in question.

 

MEMBERS HAVE A RIGHT TO:

Be treated fairly, equally and with respect by the Club, its Board of Directors, Officers and Members in good standing.

Socialize in an environment free from all forms of harassment and discrimination.

Privacy and confidentiality.

Be informed and actively involved in all Club events.

Voice their opinions, requirements and suggestions to the Board of Directors/Officers.

 

MEMBERS MUST:

Treat others with respect and courtesy

Behave legally, responsibly and conduct themselves in a manner which will not harm the reputation of the Club.

Only publicize material that is tasteful and upholds the integrity and dignity of the Club, determined by a vote of the Board of Directors.

Not harass others in any form, (verbal or written)

Report any inappropriate behavior of any Member to the Board of Directors. SARC-ALL Reflector, social media or other communication modes is not the appropriate means of communication.

Abide by and uphold the By-Laws and Code of Conduct of SARC.

Pay any fees in relation to an event, or offering which that Member has committed to. Regardless of whether the Member attends the function or not.

Notify Club President and Treasurer of any changes to emergency contact information, call sign, address or other information.

 

BREACHES OF CODE OF CONDUCT or Article IX of By-Laws….

Will be investigated, discussed and an appropriate course of action will be taken by the Board of Directors or as assigned by Board Chairperson, which may include a warning, suspension, up to revocation of Membership.

Definitions: Member in good standing = Current on dues – with voting rights, active participant, no active or pending disciplinary actions.

 

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