Schaumburg Amateur Radio Club Board of Directors Meeting September 5, 2018

Frank Giampa N9QPD Chairman opened the meeting at 7:05 PM.

Attendees

Leo Ribordy N9NBH Ken Krzywicki KD9HIJ Cliff Sowka K9QD
Danny Kafka KB9HIL Chris Brewer AC9GN Frank Giampa N9QPD
Russ Schmidt KC9NUV Kent Ochs W9KAO

Treasurer’s Report

Chris Brewer AC9GN reports: beginning balance $5,132.94.  Income was $45.00.  Expense was $56.35 for data line.  Ending balance $5,121.59.  Paid membership is currently 66.

President’s Report

Matt AC9IG not present but provided the following:  

  • The roster got a lot of use and updated info. Great work by Chris for making this possible. Chris and I fielded some tech support questions for a few members and made several tweaks as we found some operational issues.

Repeater:

  • I got a report from Rob of Newsline playing at 10pm on Monday 8/20. I have not received any other reports of it playing. Do we want to consider changing the code to play Newsline? All previous net control operators have this code.

Web site (or new business):

  • Chris will request access as the secondary administrator for the web site, this will replace Kent’s access who previously had this role. Chris will be able to post articles and make back-end changes as needed. I am good with this change.
  • Chris will lead a discussion on who gets access to what information on the roster including who can add new members, update dues and send emails. We’ve discussed this extensively so I’m good with his suggestions.


New business:

  • Who has access to set up voicemail forwarding to the SARC number at 224-698-1072? Was it Kent? We should contact him for the credentials to update it.

Publicity  

Dennis KD9HIK not present.

Repeater

We continue to electronically log transmissions through the repeater.  Note interference by using the link at the bottom of the web site [note date / time].  Our current ARRL/FCC QRM effort remains active and we’re collecting the required data.

Nets

No Report

Membership

The following were responded to via email/phone during the month of August:

8/5   David Romz   KD9LEV

8/16  Roberto B.   WA9E  (requested membership form info)

8/21 Brad Aronson  (no call) looking for info on how to sell his father-in-law’s (SK) radio gear

8/23 George Miller (no call given)  looking for info on upcoming General Class classes to be offered

Bob Benwitz

N9JAX

Membership Committee Chairman

SARC Repeaters  

We’re looking for MI reports to support the FCC process.  If you notice interference please note time/day.

Secretary’s Report

Cliff Sowka K9QD:  Approval of Meeting Minutes as published on our website.

EMCOMM

No Report.

Construction  Project

Impromptu CP Meeting September 8th

Since there are only two remaining Hamfests for 2018, there will be a special CP event this coming Saturday morning.  We’ll meet starting at 7AM and try to finish the effort before Leo’s General Class begins at 10:30 at the Library.

Goal is to cull the recent SK equipment donations, select eligible items for internal discounted sales to Members in good standing,  and then have the ability to sell the remaining items during the Peoria and Belvidere Hamfests later this month.

Preliminary inventory list at this moment:

Brand Model Description
Heath Kit Vector Scope Analog Color TV scope
Rubicon Model 1052 Wheatstone Bridge
Bogen DB-130 HiFi Audio Amplifier
Aerospace Ind NS-B Noise Generator
Leader LDC-822 Digital Voltmeter
Triplett 630-NA Volt Ohm Meter VOM
Wavetek Model 111 V-Cntl’d Generator
HP 200-AB Classic Audio Generator
Western Electric Cradle Desk Phone Dial 1950s vintage
B&K Precision Model 3025 Sweep Generator
EICO Model 324 Signal Generator
ESI Model 250DE Lab Impedance Bridge LRC
Motorola TEK-21 Pocket Pulse Generator
Motorola TEK-31 Pocket Tone Generator
Stancor Plate Transformer 1,800 Volt at 250 mA (2 pcs)
 HP       5314A       Universal Counter
Fluke     8000A       Digital Multimeter
Staco     171       Variable Transformer
Motorola            Signal Generator
Triplet     310       Multimeter
Tekroc    453 2100      
Standard    80R       Signal Generator
Motorola       RF Alignment Meter     
   
Weston     1250       Frequency Counter
HP    1744       Storage Scope
1 Can Power Transistors
2 Cans  Relays
1 Can of Fuses
3 Cans of Resistors
1 Can of pilot lights and holders
4 Cans of Mixed Vacuum Tubes
2 Can of Swtiches  
3 Cans of Misc connectors and components
19 spools of solid 12-24AWG

 

Social

Robert Kocourek W9RKK not present but previously reported he has organized this year’s ‘Pilot Pete’s’ institutionalized club social event at Lou Malnati’s for September 8th 5PM and we shouldn’t linger past 8PM.  Robert communicated specific advance-order details they have requested before the end of this week.

Education

Leo N9NBH reported plans for a winter General Class with the Library District are in place.  September 8th through the end of October at the Hoffman Estates Hassle Road facility, same as last fall’s Technician class.     

VE Testing  

John Shoefield AC9JS no report.

RHG

No Report.

Website

Chris AC9GN and Matt AC9IG working on a few updates:  Some information moved over to the new site needs to be updated such as Ham Resources, DX Spotting,  APRS Beacon Page for 2M. BOD voted to grant Chris AC9GN authority to go ahead with the new edits.

 

Chris AC9GN moved to allow our Membership Chair database access and the authority to send an automatic email application to new members.  Passed.

Public Service

Rob N9MVO not present.  

Programs

Cliff Sowka K9QD:   September presentation is not yet confirmed but Dirk W0RI may be able to prepare a digital mode presentation.

Nets

Steve AC9EM no report.

Ebay Sales

None.  There are two large hamfests in September and it would be good to cull the surplus SK equipment donations received over the past several months, build a list with suggested values, and offer for rapid internal sale to membership.  Any unclaimed inventory could then be taken to both Belvidere and Peoria for sale. Time is tight to have equipment decisions made and available for these two Hamfests so there will be a special CP meeting this coming Saturday to clear our storage cabinets of eligible items.

A separate SARC-ALL Email will be published announcing this coming Saturday CP effort.

Old Business

By Law Committee Report:  Dirk W0RI prepared another amended Code of Conduct document.    

The November election night is targeted for any By Law changes to be presented to the membership for ratification.  There is a required 30-Day notification period and therefore initial September RHG publication is the current goal.

Russ KC9NUV restated his objection to this entire By Law change being proposed.  His case is simply these new regulations will not preclude BOD’s convicted offenders (as determined by a proposed change requiring BOD super-majority vote) from attending club functions or using club resources such as our repeaters.  Discharged members would suffer lost voting rights as well as lost access to any current SARC-ALL email distribution list, but not blocked from attending SARC functions.

Cliff K9QD discussed hearing political dialog (proposed to now become offensive behavior) during K9IIK Repeater morning drive-time.  This situation would become grounds for dismissal but curiously some of these transmissions appear to be originating with non-member(s) utilizing our open (to licensed Hams) machine;  any such proposed By Law-mandated punishment for political/religious conduct by members in good standing would be superfluous because offending non-members would not be affected by definition.

New Business  

Russ KC9NUV will Chair this year’s Nominating Committee and prepare a candidate list by October’s Business Meeting.

Cliff K9QD moved delinquent membership renewals will lose access to all Membership benefits after 90-days.  Leo N9NBH seconded. Motion passed.

Chair N9QPD requested the proposed By Law changes be read into the BOD Minutes tonight:

Version 4.1, August 2, 2018 Last Revision: 8/29/2018 9:03 AM

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SARC Board Meeting August 1, 2018

Two emails were received for proposed changes between July 11, 2018 and July 30, 2018. Which are included in the attached.

Russell Schmidt II, KC9NUV objected to entire new COC and By-Laws Article IX.

August 1, 2018 Board meeting discussion of requested revision per respective sections.

August 2, 2018, updated sections per Board Meeting discussion, Document now version “4.1”. Committee review prior to release of FINAL version to all Board and Officers

 

  1. Article IX and Code of Conduct (By-Law, COC Committee)

 

____ APPROVED

Motion to accept

 

  1. Article X: New Membership (Dirk Smith)

 

____ APPROVED

Motion to accept

 

  1. Article XI: Permanent Voting Rights (Cliff Sowka)

 

____ APPROVED

Motion to accept

Section to be inserted by Board Chair into present By-Laws

Version 4.1, August 2, 2018 Last Revision: 8/29/2018 9:03 AM

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Presented to SARC Board Meeting on July 11, 2018, August 1, 2018, discussion of proposed changes

August 2, 2018 revised per Board Meeting

UPDATES to the “Code of Conduct” and addition of “Article IX” to the SARC By-Laws was necessary to allow the Board of Directors to properly and fairly process any complaints or grievances brought forth for the protection of SARC.

 

By Law and COC Committee:

Leo Ribordy N9NBH, SARC Board Director,

Peter Maziuk N9POL, SARC Board Director,

Dirk Smith W0RI, SARC Board Director

 

Additions to By-Laws, new sections:

Article X: New Membership

* D.Smith 7-12-18: The general membership to vote in new members at the next general meeting, with a simple majority YEAH-NAY vote. SARC Reserves the right to deny membership applications.

Article XI: Permanent Voting Rights, Officer

* C. Sowka 7-13-18 email: I will propose a new By-Law and have it ready/in compliance to be decided in November:

“Officers (President, Vice President, Secretary, Treasurer) of the club shall be permanent voting members of the Board of Directors.” Version 4.1, August 2, 2018 Last Revision: 8/29/2018 9:03 AM

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Article IX: By-Law, Code of Conduct supersede any version/edition of

the Roberts Rule of Order

CODE OF CONDUCT

All SARC Members shall during all Club functions using all club communications methods incl. electronic / digital forms such as repeaters and email reflectors will be CONSIDERATE. Never knowingly operate in such a manner to lessen the pleasure of others and conform to FCC Part 97.

LOYAL:

Offer loyalty, encouragement and support to other amateurs, local clubs, the IARU Radio Society in their Country, through which Amateur Radio is represented nationally and internationally.

PROGRESSIVE:

Members keep station up to date. It is well build and efficient. Member’s operation practice is above reproach.

FRIENDLY:

Members operate slowly and patiently when requested, offer friendly advice and counsel to beginners, offer kind assistance, cooperation and

consideration for the interests of others. These are the marks of the amateur spirit.

BALANCED:

Radio is a hobby, never interfering with duties owed to family, job. School or community.

RESPECT AND INTEGRITY:

Members are responsible for respecting the integrity and dignity of EVERYONE. Members are committed to making the club a more inclusive organization based on mutual respect and appreciation for the diversity of the social network. Version 4.1, August 2, 2018 Last Revision: 8/29/2018 9:03 AM

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COURTEOUS:

Members will respect the subject matter or the persons(s) position being discussed either in verbal or in written form, without prejudging any position or content.

COMMUNICATION:

Members communication must be in a professional and factual manner without prejudice.

ABSTAIN:

Political and/or Religious statements shall be abstained from being mentioned during any SARC club function, event or meeting.

CLUB REPRESENTATION:

No Member shall act in an official capacity on behalf of SARC, UNLESS having prior approval by either two (2) Board of Directors or one (1) Board of Director and two (2) Officers.

REPRESENTATION:

A member’s character and actions are a reflection of the Club’s reputation.

A Member shall not conduct themselves in a manner that adversely affects the reputation of the Club or within the community. Version 4.1, August 2, 2018 Last Revision: 8/29/2018 9:03 AM

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Article IX: By-Law

MEMBER CONDUCT COMPLAINTS AND GRIEVANCES PROCEDURE:

A SARC Member or Associate Member shall at all times, especially during all type of club functions, on the AIR, any other communication methods either Electronics, Digital, Repeater, Social Media forums or reflectors be courteous.

Any complaints and grievances are to be submitted in writing to the SARC Board Chairperson or acting Chairperson and be recorded in the next SARC Board Meeting. The person(s) having a complaint or grievance reported against them, will have the opportunity to state their position in person and/or may be called in front of the SARC Board. If they are Officers or Board Members they are to be excused from the discussions or decision making process.

The Recording Process:

Complaint or Grievance submitted in writing to current or acting SARC Board Chairperson.

SARC Club Chairperson to reserve time at next Board Meeting for discussion.

Board Chairperson to read all written Complaints or Grievances

Board Chairperson may appoint appropriate committee members to investigate Grievance or ask for a simple solution during Board Meeting.

If applicable, Board Chairperson may ask Board Members for immediate warning, censure, etc.

Board Chairperson to communicate final results/findings to Board Members at the next Board Meeting.

Board Chairperson will write the response for the final results/findings that will be published in the respective Board Meeting minutes.

VOTING: Super Majority of Board and Officers (7 of 9). If super majority is NOT achieved, members in good standing will be asked at the next general meeting to vote on the motion, a simple majority is needed.

Version 4.1, August 2, 2018 Last Revision: 8/29/2018 9:03 AM

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DISCIPLINARY ACTION:

It will be the responsibility of the SARC Board of Directors to find a resolution and provide a statement of its position on any grievances or complaint(s). All disciplinary action will be given in written form either via email or through the Postal Service. A thirty day grace period is in order from the date a warning has been issued to correct the action(s) in question.

 

MEMBERS HAVE A RIGHT TO:

Be treated fairly, equally and with respect by the Club, its Board of Directors, Officers and Members in good standing.

Socialize in an environment free from all forms of harassment and discrimination.

Privacy and confidentiality.

Be informed and actively involved in all Club events.

Voice their opinions, requirements and suggestions to the Board of Directors/Officers.

 

MEMBERS MUST:

Treat others with respect and courtesy

Behave legally, responsibly and conduct themselves in a manner which will not harm the reputation of the Club.

Only publicize material that is tasteful and upholds the integrity and dignity of the Club, determined by a vote of the Board of Directors.

Not harass others in any form, (verbal or written)

Report any inappropriate behavior of any Member to the Board of Directors. SARC-ALL Reflector, social media or other communication modes is not the appropriate means of communication.

Abide by and uphold the By-Laws and Code of Conduct of SARC.

Pay any fees in relation to an event, or offering which that Member has committed to. Regardless of whether the Member attends the function or not.

Notify Club President and Treasurer of any changes to emergency contact information, call sign, address or other information.

 

BREACHES OF CODE OF CONDUCT or Article IX of By-Laws….

Will be investigated, discussed and an appropriate course of action will be taken by the Board of Directors or as assigned by Board Chairperson, which may include a warning, suspension, up to revocation of Membership.

Definitions: Member in good standing = Current on dues – with voting rights, active participant, no active or pending disciplinary actions.

Adjourn  8:54 PM

September 6, 2018  Cliff Sowka K9QD Secretary

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